Fee Policy

1. Purpose & Scope
This policy governs the collection of tuition, annual charges, and related school dues at Zia Campus, Fatehpur. The primary objective is to maintain financial sustainability for administrative operations and staff remuneration while offering transparent, structured guidelines for parents and guardians.

2. Fee Schedule & Payment Timelines
• Issuance of Fee Bills: Fee bills are issued by the 1st of every billing month. It is the responsibility of the parent/guardian to collect the voucher from the school office or check their registered contact if not received by this date.
• Due Date: The monthly fee cut-off date is the 10th of the billing month.
• Validity Date: The fee bill remains valid with standard late charges until the last day of the billing month.
• Mode of Payment: Payments must be made directly in cash at the Zia Campus Finance Office or deposited into the designated bank account specified on the fee challan.

3. Upfront Advance Payment Incentives:
Parents paying tuition fees in advance are eligible for the following structured discounts on total tuition dues:
• 12 Months (Full Annual Upfront): 30% Discount
• 6 Months Upfront: 12.5% Discount
• 3 Months Upfront: 5% Discount

4. Late Fee Fines & Penalties:
If the monthly fee is not cleared by the 10th of the billing month, the following late fine structure will apply based on the payment date:
1. (11th to 20th): Rs. 50
2. (21st to Last Day of Month): Rs.100
3. Overdue Surcharge (After Billing Month Ends): Rs.200

5. Non-Payment Escalation Procedure:
When a fee remains unpaid beyond the last day of the billing month, the school administration enforces the following stages:
• Stage 1 — First Formal Reminder (30 Days Overdue): An official notice/SMS reminder is sent to the parent/guardian requesting immediate settlement.
• Stage 2 — Final Warning & Administrative Restrictions: Continued non-payment will result in a Final Reminder. The administration reserves the right to:
o Restrict student access to classes.
o Withhold roll-number slips for term or final examinations.
o Hold transcripts, result cards, character certificates, and School Leaving Certificates (SLC).
• Stage 3 — Striking Off Roll (60 Days Overdue): If dues remain unpaid for two consecutive billing cycles, the student’s name will be officially struck off the school register. Outstanding dues will be adjusted against any refundable security deposit on file.

6. Re-Admission Policy:
Re-admission of a student whose name has been struck off the roll is not automatic. It is subject to seat availability and approval by the Campus Principal.
To apply for re-admission, parents must:
1. Clear all outstanding tuition arrears and accumulated late fines.
2. Pay a non-refundable Re-Admission Processing Fee of PKR 2,000.

7. Financial Hardship & Relief Requests:
AIPSS recognizes that parents may occasionally face unexpected financial distress. To prevent late penalties or academic disruption, the following options are available:

• Time Extensions: Parents must submit a written application to the Principal prior to the 10th due date requesting a deadline extension.
• Instalment Plans: In verified cases of financial hardship, the administration may split arrears into structured, manageable instalments upon approval.